World Tea Trade Fair
Connect through our achievements
purpose
about
sponsored
cooperation
recruitment period
schedule
venue
contents
- Selling tea and tea related products
- Tasting and sampling
- Business negotiation
implemental method
Participation Guidelines
Applications
Complete the World O-CHA (Tea) Trade Fair application form and submit it to the 7th World O-CHA (Tea) Festival Executive Committee Secretariat by mail or fax by the specified deadline.
– Application Deadline: August 2nd, 2019
– Application forms should be submitted to:
7th World O-CHA (Tea) Festival Executive Committee Secretariat
(Shizuoka O-CHA Plaza)
3F Mizunomori Bldg., 14-1 Minami-cho, Suruga-ku, Shizuoka City, Shizuoka Pref.
422-8067 JAPAN
Tel: +81-(0)54-202-1488 / Fax: +81-(0)54-202-1480 E-mail: wof@pref.shizuoka.lg.jp
Application form/ Microsoft word
Application form/ Writable PDF
Applicant eligibility (Japanese visa information)
The person submitting the application must be at least twenty years old as of November 1, 2019. All exhibitors and visitors must arrange their own visas for travel to Japan. Only citizens from certain countries require a visa to enter Japan. Please refer to the Ministry of Foreign Affairs site to determine if you require a visa to enter Japan. If you do require a visa, we strongly recommend you begin the procedures for obtaining one as soon as possible after making your decision to participate in the World O-CHA (Tea) Trade Fair, as the visa application process can often be very complicated and time-consuming. For information on the visa application procedures for your country, please refer to the site below:
http://www.mofa.go.jp/j_info/visit/visa/index.html
Note: The 7th World O-CHA (Tea) Festival Executive Committee and the Shizuoka Prefectural Government will NOT be able to provide overseas exhibitors or visitors with an invitation letter for the purpose of obtaining a Japanese visa.
Payment
Payment should be made to the 7th World O-CHA (Tea) Festival Executive Committee by bank transfer. You will be informed of the bank account details and the payment deadline via a bill statement sent to you after receipt of your application form.
Cancellations
Cancellations will be not accepted except under unavoidable circumstances. Where exhibitions are cancelled after the application deadline (August 2nd, 2019), no refund will be made. Applications may not be processed if payment is not made by the payment deadline.
Booth allocation
The organizer shall allocate exhibition space based on the order in which application forms were received, the theme of the exhibits, and other factors. The organizer reserves the right to stop accepting applications before the application deadline in the event that all exhibition booths have been applied for and allocated. Booth allocation results will be officially announced at the briefing session for exhibitors scheduled for the middle of September 2019.
Exhibition period
The exhibitor shall exhibit for four straight days during the festival.
Additional booth design and display construction
The exhibitor shall ensure compliance with the regulations and restrictions established by the organizer regarding additional booth design and display construction.
Restrictions on selling merchandise and serving alcoholic beverages
All exhibitors are required to sell only tea and tea related products and obtain permission from the organizer including selling and serving alcoholic beverages containing tea beforehand for purposes of consumption inside or outside the exhibition venue. Exhibitors are also required to confirm at the competent tax office when they sell and serve alcoholic beverages at the venue. We don’t accept any exceptions.
Other information
Exhibitors are required to follow the rules of Granship and prohibited to use naked fire and bring any hazardous materials in Granship.
Exhibitors intending to sell cooked foods are required to obtain the prior permission of the relevant authority or authorities and send a copy of such permit(s) to the organizer by no later than October 4th, 2019.
Booths and Fixtures
Booth Fees
| Classification | Fee* | Exhibition Area | Size (Meters) | Category |
| M1 | \143,000 | Main Hall | 3 × 3 | Tea,
tea-related products |
| M3 | \121,000 | 3rd Floor Foyer | 3 × 3 | Tea,
tea-related products |
| S1 | \99,000 | Granship Square (outdoors) | 3.6 × 2.7 | Tea, tea-related products |
| S2 | \165,000 | Granship Square (outdoors) | 3.6 × 2.7 | World gourmet foods,
tea, tea-related products |
Note: For exhibitors who are offering samples of or selling food or beverages and require a wash stand in their booth, please contact the Shizuoka City Public Health Center. There will be another concurrent festival managed by the 7th World O-CHA (Tea) Festival Executive Committee featuring the sale of food and beverages*Fees include consumption tax; the tax rate is applied as of November 10th. Categories are subject to change depending on the number of applications and other conditions.
Items Included
| Classification | M 1 | M 3 | S 1 | S 2 |
| Panel | ✔ | ✔ | – | – |
| Company name printed on sign | ✔ | ✔ | ✔ | ✔ |
| Tent | – | – | ✔ | ✔ |
| Number of tables
(1.8 m × 0.45 m) |
1 | 1 | 2
with a vinyl tablecloth |
2
with a vinyl tablecloth |
| Number of folding chairs | 2 | 2 | 2 | 2 |
| Electrical outlet (100 V)×1 | 1 kW | 500 W | 1 kW | 1 kW |
| Number of spotlights | 1 | 1 | – | – |
| Wash stand | – | – | – | ✔ |
Note: Fees will not be abated for unused items. Extra electrical outlets are available for an additional fee. Side walls are not placed on sides facing cross aisles. Booths and tents do not include carpeting.
